Need to send an email marketing campaign to many people but don't want to put in the work of performing
a Microsoft® Word Mail Merge
or risk having your email being flagged as spam using a BCC? Then Send Individually is for you. It sends an email
that you create to each of your recipients, one at a time. Individually addressing
emails allows those emails to make it through more spam filters and raises response
rates. Don't you pay more attention to emails that are directly addressed to you?
Now you can do it with ease. It's perfect for sending out your newsletters, press
releases, business announcements, or other marketing emails.
How the Send Individually add-in works:
1) You create an email newsletter or other announcement.
2) Add your recipients to the "to" field.
3) You press the "Send Individually" toolbar button.
That's it! Each of your recipients will get an email addressed just to them, in the "To" field, and they
will not see any other email addresses, because it's been sent just to them.
In addition, you can compose your email the way you normally would except leaving the To field blank, then
click on the Send Individually button. It will prompt you for a list of email addresses (from any Excel file, CSV file, or plain
text file with one address per line) and it will then send one copy of the email to each recipient,
Small business owners can send newsletters to their clients
Realtors can send notices about a new home for sale
Recruiters can send emails about new job openings
There's no end to the different ways this powerful add-in can be used. And since it operates out of Outlook, you can maintain a close personal relationship with your recipients without worrying about how much each email is going to cost.
Benefits and Features
Features of the Send Individually add-in include:
Adds a convenient "Send Individually" button to your toolbar for easy access
Supports any email format, plain text, Rich Text, or HTML for unlimited creativity
Easily handles distribution lists
New! Supports input from an Excel file, CSV file or TXT file for larger mailings
For smaller mailings, supports adding recipients with the standard "To" button
Allows customization of each email with keyword substitution (first name, last name, etc)
Creates reports to see who has been sent and when
Works with Microsoft Outlook 2013 and 2010 (both 64-bit and 32-bit), Outlook 2007, Outlook 2003, Outlook 2002, or Outlook 2000
Integrates directly into Outlook and is invoked from within Outlook
Optionally delays sending to avoid overloading your ISP (for larger mailings)
Optionally BCCs another of your email addresses - perfect for Saleforce and other CRM tools
Optionally sends unique attachments per recipient that are specified in an Excel file
And here's what our customers have to say:
"Send Individually is much nicer to use directly out of Excel – thank you! And, thank you for your excellent customer support." - Samantha E. Stein, VP of Corporate Communications, Finiti
Question: I know that this add-in has been available for several years, but what are the newest features of this add-in? Answer: This blog post covered most of the newest features in the add-in.
Question: What effect will this add-in have on my CRM software? Answer: There is no direct effect, but there is an option to always BCC your CRM email address so that your CRM software can stay abreast of your communications to your customers/clients/contacts.
Question: Am I limited to how many people I can send to? Answer: Not by this software, but your ISP (Internet Service Provider) may limit the number of emails that you can send in one day (to avoid suspected spamming, usually 250 emails per day max). You'll need to contact your ISP if you begin to receive many bounced emails for no apparent reason. To help mitigate this effect, there is a throttle option in the software to slow the rate at which the emails are sent. In fact, there's an automatic built in three second delay to prevent this tool from being misused as a SPAM tool, because we all just want a legitimate way to send out our valid newsletters right?
Question: You mentioned SPAM. How can I comply with the CAN-SPAM act (in the US)? Answer: We strongly suggest you go to the source - the FTC article on how to comply with the CAN-SPAM act.
Question: Do you have any other advice on sending newsletters? Answer: Yes, we have written a general guide on how to send email newsletters, useful whether you use our add-in or not.
Question: Will other people be able to see who else is getting the email? Answer: No. When you fill in the To field (or perform a merge that automatically populates the To field), because there is only one addressee that is the only address that will show up at the receiver's end. It's no different than if you were to personally compose an email to that one person.
Question: Can my emails be customized with the name of each person? Answer: Yes. If you are using contacts, you can substitute a keyword for the first name, last name, company name, etc. If you are using names from a file (like an Excel XLS or XLSX file) then you can substitute any column into the body of the email. Furthermore, if your Excel file has a column that points to a filename, the add-in will attach that file to that particular email.
Question: Doesn't Outlook already have a mail merge feature? If so, why should I get this add-in? Answer: Yes Outlook has a mail merge. It requires that you have Microsoft Word as well, and you can even get free training from Microsoft on how to mail merge. However, the Sperry Software add-in is much simpler to use because it is geared to email only, supports sending attachments, BCC (for CRM systems), and built in spam avoidance delay. In addition, free tech support is available to help you for two years, just in case the help file is not clear enough.
Question: Why should I choose this option over web based email senders? Answer: Why pay monthly? Or why pay by the number of people in your email campaign? You already have Outlook and you can send as many emails as you need to for free, all you need is this add-in, which is a one-time price, comes with two years of free upgrades and two years of tech support. From a human!
Added support for Windows 7, Outlook 2010 64-bit and Outlook 2010 32-bit.
Corrected rtf substitution issue. Corrected an issue when sending to a Distribution List.
Eliminated display bug that says Error 512.
Send Individually 2.0 has several bug fixes, now has better reporting capabilities and allows you the option of deleting the emails from your Sent Items folder after they have been sent for easy cleanup.
Corrected general difficulties when using Word as the email editor. Most of these problems were associated with a recent service pack put out by Microsoft® (for Word, not Outlook).
Fixed a problem where the add-in would look for a .TXT file even though the addresses had already been selected.
Fixed a bug where the Send button stayed grayed out even if you weren't using Send Individually.
Released to the public.
"Created an option for a ""throttled"" send that limits how quickly messages go out."
Added ability to view a report of the last set of emails to go out.
Added ability to customize each newsletter by contact first name, last name, etc.