Safeguard Send Core

$12.00 / year

This add-in duplicates the functionality of our flagship product (Safeguard Send for Microsoft 365) but with a reduced feature set, along with a reduced price – just $12/user/year. It’s a light-weight, low cost tool to prevent mistakes when going to send emails. Similar to our flagship product, this version can also be customized to get just the protection you need.

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SKU: D73166 Category:

Description

Safeguard Send Core: Your First Line of Defense Against Email Mistakes

Safeguard Send Core is a lightweight, cost-effective Outlook add-in designed to prevent critical email mistakes before they happen. As a streamlined version of our flagship product, Safeguard Send for Microsoft 365, it offers essential protection without the complexity. With its default rule to warn users when sending emails outside their company domain, Safeguard Send Core provides an extra layer of security to your Microsoft 365 environment:

Image of prompt that has a title that says "External Recipient Warning" and says "You are sending to the following external recipients:", lists the external recipients and then asks "Are you sure you want to continue"?

Shown above is a typical warning prompt shown to users when sending an email outside their company domain.

The warning prompt title and text are controlled by a dashboard that admins can access to create rules that control when the prompts appear.  There are five different rules that can be implemented:

  1. Prompt when an email is going outside the company domain(s)
  2. Prompt when an email has more than N recipients
  3. Prompt when an email has more than N attachments
  4. Prompt when an email has certain recipients (either specific email addresses or domains (think Gmail or Yahoo for example)
  5. Prompt when going to do a reply to all

Each of these five rule conditions can be used independently or in combination, just like Safeguard Send for Microsoft 365 (which also supports two other rule conditions).  You can find a comparison of the features between Safeguard Send Core and the full featured Safeguard Send for Microsoft 365 here.

Unlike its full-featured counterpart, Safeguard Send Core is designed to allow emails to be sent if there are any issues with the network while attempting to send emails (as opposed to Safeguard Send for Microsoft 365 that is designed to block emails if the server cannot be reached for any reason (which is useful for the highest of security environments)).

The Safeguard Send Core add-in comes with the ability to setup and monitor your rules for all your users through a centralized dashboard:

View of dashboard to control the rules over when to prompt when sending external emails.

This way, you can customize when rules trigger a warning prompt, the title and text of the prompt, and many more options.

And because it’s a modern Outlook add-in, installation is a breeze. No more replying on SCCM, login scripts, or visiting each desktop.  Instead, once you sign up, you simply install the add-in into your tenant, assign which users will be using it, and then send an email to see the warning prompt show up!  Here are the three steps to install:

Three steps to install: 1) create your subscription in AppSource, 2) Install the add-in using Microsoft Admin Center, and 3) Send an email and see the warning prompt appear.

Need more features or customizations?  Be sure to check out Safeguard Send for Microsoft 365 – it is just like this add-in but with reduced functionality along with a reduced price.  You can find a comparison of the features between the base product (Safeguard Send Core) and the full featured Safeguard Send for Microsoft 365.

Whether you’re a small business looking for basic email protection or a large enterprise seeking a tailored solution, Safeguard Send Core offers a simple yet powerful way to safeguard your organization’s email communications.

To get started with Safeguard Send Core, visit the Azure Marketplace listing (click on the Azure Marketplace image below) or request a demo but whatever you do, stop waiting until there’s a preventable email accident!

Microsoft Azure Marketplace LogoNote:  This add-in must be installed by your IT administrator into your tenant, similar to Safeguard Send for Microsoft 365.  Because of a Microsoft limitation, you as a user cannot install it directly into Outlook.

 

 

Screenshots

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Image of prompt that has a title that says "External Recipient Warning" and says "You are sending to the following external recipients:", lists the external recipients and then asks "Are you sure you want to continue"? This is the default warning prompt that will occur when users go to send an email outside of the company.  This is the only prompt that occurs by default, all the other prompts shown on this page require a customized version.
Image of prompt that has a title that says "Recipient Limit Warning" and says "You are sending to 5 recipients:", and then asks "Are you sure you want to continue"? Warning prompt that occurs when users send an email with more than N recipients (in this case 5).
Image of prompt that has a title that says "Attachment Limit Warning" and says "You are sending to 2 recipients and have 4 attachments", and then asks "Are you sure you want to continue"? This is the warning prompt that occurs when users send email with more than N attachments. It can be used alone or like in this case, combined with the number of recipients as well.
Image of prompt that has a title that says "Reply To All Warning" and says "You are replying to 2 recipients, and then asks "Are you sure you want to continue"? The add-in can even include a warning when users are about to do a reply to all!
Image of prompt that has a title that says "Restricted Recipient Warning" and says "You are sending to the following restricted recipients:", lists the restricted recipients and then asks "Are you sure you want to continue"? This is the warning prompt that occurs when users send an email to any restricted recipients.  Restricted recipients can be individual email addresses or entire domains (e.g., yahoo.com, hotmail.com, or gmail.com like in this example).
Image showing Outlook displaying a warning when the add-in cannot be reached for any reason. If the add-in is not available for any reason, Outlook displays a prompt asking the user if they wish to send the email anyway.

Minimum Requirements

This add-in requires a subscription to Microsoft 365.  Because it requires installation via Microsoft Admin center, it must be installed by your IT Admin.

If you use IMAP or POP3 (which is most Gmail users), this add-in will not work for you.  Instead, check out our line of desktop Outlook add-ins.

This add-in works on these platforms:

Desktop Outlook
Macs
Outlook on the web
Image of Checkmark No Outlook for Android
Image of Checkmark No Outlook for iOS (including iPhone and iPad)

Have more questions? See our Safeguard Send Core Overview guide to read more about getting started with using the add-in, how to install it, how to access and use the dashboard, limitations of the add-in, and more.

If you're planning on taking a free 30 day trial or purchasing a subscription, then you can either sign up using our Microsoft Azure Marketplace listing, (where it is lower cost because Microsoft handles all the billing), or you can request a quote to use direct billing (be sure to include the number of users for an accurate quote, as discounts are offered for large customers).

You can also read our Terms and Conditions for all our Office 365 apps and our Privacy Policy. In short, you should know that we do not send any information to our cloud servers when using this software.   All processing takes place on the client machine.

Version Features:

To be clear, there are two versions of this product.

Safeguard Send for Microsoft 365: This is our full featured product that provides warning prompts when users send outgoing emails.  It has the ability to fully customize the warning prompts, the rules that cause the warning prompt to show, and the text that shows in the prompt itself.  It includes access to a dashboard for centralized control for IT Admins.

Safeguard Send Core: This add-in duplicates the functionality of our flagship product, Safeguard Send for Microsoft 365, with a reduced feature set, along with a reduced price. Similar to our flagship product, this version can also be customized.  It can be customized in the same way as Safeguard Send for Microsoft 365 via a dashboard. It can evaluate multiple rules at once for greater (and simpler) outgoing email security.

Detailed information about each of the above versions can be found in this Safeguard Send feature comparison table.

None of the versions listed above require deployments!  Your administrator simply installs it once into your tenant, and it magically appears everywhere it's supposed to.

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